Day of Wedding Coordinating Services

Two Months Out… Starts 8 weeks prior 

Services included in this package are the following:

• Meet with Bride to sign an agreement for wedding services
• Obtain a vendor list and all signed contracts from client for services being provided at the wedding ceremony and reception.
• Meet with the bride 6-8 weeks prior to the wedding to develop a timeline for the wedding weekend.
• Meet with the bride at the reception site if possible to review all wedding weekend details.
• Distribute wedding vendor timelines and bride timeline to all participating vendors 1 month prior to the wedding.
• Distribute a final payment schedule for all vendors to the bride.
• Distribute a wedding party itinerary at the rehearsal.
• Contact ceremony site to review wedding day timeline
• Review all ceremony site guidelines with participating vendors.
• Contact all the vendors’ 4 weeks prior to the wedding and then again 1 week prior to the wedding to confirm all set up times.
• Review all items that need to be brought to the wedding ceremony and reception site.
• Attend the wedding rehearsal and direct rehearsal upon request.
• Meet bride at the ceremony site to assist in getting her dressed for the ceremony and photos.
• Assist the florist in pinning on all wedding flowers.
• Make sure that all floral arrangements are properly set up for the wedding.
• Go to the reception site to make sure that the reception site is set up properly and is ready to receive guests upon their arrival.
• Review details with Catering Manager
• Set up bridal portraits
• Set up place cards
• Set up engagement photographs
• Set up guest book and pen
• Make sure that favors are distributed
• Make sure that guest tables are arranged properly
• Make sure that the bathrooms are cleaned
• Review the timeline with the Band or DJ
• Review the timeline with the captain of the reception site
• Make sure that the room is set up according to the brides room diagram.
• Greet and direct guests upon their arrival
• Assist the bride and wedding party down the aisle
• Assist the photographer with the family photos so that they are done in a timely manner
• Make sure that the bride and groom are transported to the reception site from the ceremony site.
• Make sure that flowers are transported to the reception site.
• Place bridesmaids flowers on the cake table
• Greet bride at the reception site.
•  Make sure that they get something to eat and drink
• Follow timeline provided and make changes only when approved by the bride or groom.
• Coordinate all participating vendors keeping them abreast of the timeline and scheduled activities.
• Keep bride and groom informed of sequence of events.
• Check with photographer to make sure that requested photos have been taken.
• Assist the bride and groom until the conclusion of the wedding reception.
• Make sure that the parents of both bride and groom are taken care of during the reception.
• Pack up all items brought to the reception site such as toasting glasses, cake knife and server, etc.
• Supervise the packing up of the top layer of cake and cake topper.
• Make sure that all gifts and personal items are distributed to the appropriate people.
• Coordinate a basket “to go” for the bride and groom at the end of the reception if allowed by reception site.